How to Implement New Email Signature Block

Updated: 28 August 2015 (Comply with CAPR 10-1 18 August 2015)


Set Up Instructions

These instructions are specific to Gmail supported by the Washington Wing IT Department:


  1. Highlight the entire signature block below on this page with your mouse.
  2. Press Ctrl-C to copy the selected signature block to the computer clipboard.
  3. Login to Gmail using @WAWG.CAP.GOV account.  If you need an account, complete the New Access Request located on the IT Department page.
  4. Click Settings Icon near the upper right-hand corner of your browser (the gear icon).
  5. Select Settings from the drop down menu.
  6. Scroll down to the Signature section of the Settings page.
  7. Click in the text box for the signature block.
  8. Press Ctrl-V to paste the signature block. (if this doesn't work, return to step 1)
  9. Modify the text accordingly
  10. Check the check box: "Insert this signature before quoted text in replies and remove the "--" line that precedes it."
  11. Scroll down to the bottom of the settings page and click on the Save Changes button.


cid:9A18312A-A445-4805-8F77-524A881DDED9

<Grade> <First Name> <Last Name>, CAP
<Unit Name> <Duty Title>
(O) 555.555.5555
(C) 555.555.5555
(H) 555.555.5555
U.S. Air Force Auxiliary
gocivilairpatrol.com
wawg.cap.gov 
(unit website is optional)

FB Flickr Twitter white-large-chiclet    


***end***


Plain Text Signature Block

Note: Signature block uses Arial font, size 12


<Grade> <First Name> <Last Name>, CAP

<Unit Name> <Duty Title>

(O) 555.555.5555

(C) 555.555.5555

(H) 555.555.5555

Civil Air Patrol, U.S. Air Force Auxiliary

http://GoCivilAirPatrol.com

http://www.wawg.cap.gov


***end***


Mobile Signature Block (May use abbreviation)


<Grade> <First Name> <Last Name>, <Unit name>/<Abbr Title>

Civil Air Patrol


***end***

Guidelines

Unit
Use full unit name.
Do not use abbreviations or charter numbers.

Duty Title
Use full staff title.
Do not use abbreviations or office symbol codes.
Use only one duty title: the one which is most relevant.
If you hold no staff position, leave this line out, identify yourself only by unit (i.e., non-staff Cadets, new Senior Members).

Voice Contacts
Format: 555.555.5555
(C) - Cell
(H) - Home
(O) - Office
(F) - Fax
(DSN) - Defense Switched Network

Grade
Do not use condensed spacing, Army-abbreviations, all-caps, periods, mixed abbreviations, or superscript.

Maj Gen
Brig Gen
Col
Lt Col
Maj
Capt
1st Lt
2d Lt

SFO
TFO
FO

CMSgt
SMSgt
MSgt
TSgt
SSgt

SM
C/Col
C/Lt Col
C/Maj
C/Capt
C/1st Lt
C/2d Lt

C/CMSgt
C/SMSgt
C/MSgt
C/TSgt
C/SSgt
C/SrA
C/A1C
C/Amn
C/AB

ą
John Hughes,
Dec 9, 2014, 10:03 AM
ą
John Hughes,
Dec 9, 2014, 10:03 AM
ą
John Hughes,
Dec 9, 2014, 9:40 AM
ą
John Hughes,
Dec 9, 2014, 9:40 AM
ą
John Hughes,
Dec 9, 2014, 10:03 AM